How Hotel Buyers Should Write a Bedding RFQ for a China Manufacturer
A vague request for quotation wastes a week on both sides. Hotel groups, procurement offices, and hospitality distributors buying from a China factory get faster, more usable quotes when the first message already contains the details a plant needs to price, schedule, and confirm compliance.
The notes below are written for finished hotel bedding — sheets, duvet covers, pillowcases, duvet inserts, and related program items — not for raw fabric alone.
Put the program in one place
A usable RFQ usually includes:
- Property type and use: city hotel, resort, serviced apartment, or healthcare hospitality, plus whether the goods are for guest rooms, suites, or back-of-house.
- Item list with sizes: fitted or flat sheets, duvet cover dimensions, pillowcase type, GSM or thread count if you already have a spec, and the quantity per item for the first order and for a 12-month run-rate if you know it.
- Fabric and make-up: cotton, polyester, blends, sateen or percale, white or colored, piping, logos, and any special finishes such as easy-care.
- Performance needs: shrinkage, colorfastness, pilling, and how the linen will be laundered (in-house plant versus commercial laundry).
- Compliance and packaging: labeling language, carton marks, packing units, and any standard you need the mill to meet.
- Logistics: destination port or warehouse, preferred Incoterms, and the date you need a first shipment — not only “as soon as possible.”
- Samples: whether you need a proto, a size set, or a strike-off before bulk.
If any of these are still open, say so. A factory can quote a base spec and list the options, which is more useful than guessing and then revising the price three times.
Finished bedding and fabric are different quotes
A cut-and-sew bedding program and a fabric-only order are priced and scheduled differently. Mixing them in one form usually slows the reply. For a finished bedding program, a live quotation tool is here: custom bedding quotation at Nantong Integrity Textile. For greige or finished fabric by the meter or yard, use the fabric quotation form instead.
Nantong Integrity Textile is a bedding manufacturer and hotel linen supplier in China. The two forms above are the direct inquiry path for buyers who already have, or can sketch, a program spec.
What to expect after you submit
A complete RFQ should produce a specification confirmation, a price and lead-time range, and a sample plan. If the first reply asks you to restate sizes or fabric, the original brief was probably missing a line item, not being ignored. Tighten that line and resend; it is faster than starting a new thread with another vendor.
Buyers comparing China manufacturers should also ask how the factory will hold the spec on repeat orders — the second and third shipments are where hotel programs usually succeed or fail.
This article is a buying guide, not a formal offer. Prices, lead times, and terms come only from a confirmed quotation.